Grants & Contracts Officer

Oakland, CA
Full Time
Grants and Contracts
Experienced

BayLegal seeks a Grants & Contracts Officer with a strong commitment to public interest and social justice advocacy to be a member of our Grants & Contracts team.  This position is based in our Oakland office.  This is a non-union position within BayLegal.  See below description of our current work environment due to COVID-19.

Duties & Responsibilities - As a Grants & Contracts Officer you will:

  • Perform the following job functions: grant writing, budgeting and project management.
  • Maintain a portfolio of grants and contracts, including federal, state and local cost reimbursable grants, as well as foundation and corporate grants;
  • Help to develop new proposals –researching new funding prospects and working with program staff and collaborative partners to prepare and submit applications for new and renewal funding;
  • Monitor and assure grant and contract compliance, including working with program staff, collaborative partners and finance team to: monitor project deliverables and spending; develop and submit timely narrative reports and invoicing; process contracts; coordinate and attend site visits with funders; and meet any additional funder requirements;
  • Establish, build, and maintain good relationships with funder contacts;
  • Maintain grants and contracts tracking system, records, files, and databases (Salesforce);
  • Work closely with BayLegal's Finance Department to develop and modify grant budgets, ensure timely submission of invoices, monitor grant spending, and ensure timely and complete communication on all grant related issues;
  • Work closely with BayLegal's managing attorneys, regional counsel, supervising attorneys, and Development and Communications team members to promote BayLegal's mission and resource development;
  • Assist the Director of Grants & Contracts and Executive Director with projects related to the strategic development of institutional funding support; and
  • Engage in other tasks and projects that further BayLegal's mission and operations as a non-profit.

Requirements/Qualifications/About the Successful Candidate:

  • Must have received or be willing to receive and maintain up-to-date COVID-19 vaccination (including boosters) by date of hire to be considered. Proof of vaccination required.
  • Cultural humility in working with colleagues and clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and/or limited English proficiency;
  • A Bachelor's degree is required. Master's degree in non-profit management or related field is preferred;
  • Has a minimum of three (3) years of experience prospecting and evaluating grant opportunities, submitting grant applications, managing a portfolio of grants, including government (federal, state and/or local) cost reimbursement grants or contracts and foundation grants, and/or managing direct services programs;
  • Experience developing, analyzing and managing budgets;
  • Experience analyzing programmatic data and business processes;
  • Experienced using fundraising software and understands the value of a data-driven fundraising process;
  • Experience developing and leading projects, including defining scope of work, overseeing compliance, progress and tracking, meeting deadlines, evaluation, and reporting
  • Experience with Salesforce is preferred;
  • Experience and comfort working with marginalized and diverse populations;
  •  Experience and knowledge of issues facing individuals who are low-income, unhoused, impacted by the criminal legal system or other public systems and institutions, and/or violence;
  • Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision;
  • Skilled in clear, concise, and effective communication with colleagues, funders, partners, and stakeholders, including in writing and meetings;
  • Excellent writing, editing, and proof-reading skills;
  • Strong analytical skills;
  • Detail oriented;
  • Strong interpersonal skills and an ability to work collaboratively with a dynamic team;
  • Curious and self-directed with an ability to anticipate what needs to be done; and
  • Positive attitude, sense of humor and proactive problem-solver.

COVID-19 work: BayLegal is committed to the health and safety of our staff, clients, and community. BayLegal has implemented detailed health and safety protocols to minimize risk of exposure and has an evolving plan for expanding local office reception hours to the public and increased in-person activities in our offices and community-based advocacy sites.  Employees are expected to reside in California and at a distance allowing them to commute to their physical BayLegal base location and service delivery locations as needed and in compliance with public health advisories.  During the initial phase employees are expected to be in the offices a minimum of two days per week.  Due to the COVID-19 crisis and its impact on personal lives, BayLegal is open to providing flexibility regarding work schedules to the extent feasible for the position.

Compensation and Benefits: We offer a diverse, family friendly environment, and compensation based on competitive public interest salaries along with a generous benefits package. The estimated annual salary range is $73,000 - $89,000 (placement in range determined primarily by years of related experience).  BayLegal's benefits package includes 100% employer covered medical, dental, and life insurance for employees and up to 40-50% for dependents; BayLegal student debt reimbursement program; long term disability insurance; employee assistance program; dependent childcare employer contribution program; and 401k retirement plan with BayLegal contribution following first year.  BayLegal has a generous paid leave policy which includes: sick leave; parental leave; 14 holidays each year; 3 floating holidays each year (days chosen by employee); and vacation (starting at 13 days and increasing with additional years of employment). 

Application Instructions: BayLegal thrives on our diversity and we are proud to be an equal opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, LGBTQIA+ (Lesbian, Gay, Bisexual, Trans, Queer, Intersex, Asexual) and QTBIPOC (Queer, Trans, Black, Indigenous, and People of Color) individuals, veterans, individuals who have been impacted by the criminal justice system, persons with disabilities, and persons from other underrepresented groups to apply.  We are committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law.  We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact BayLegal’s Human Resources Manager at (510) 250-5225. 

BayLegal will begin reviewing applications upon receipt and continue until the position is filled. Please submit (1) cover letter that includes a response to question below (no page limit), (2) resume, (3) references, and (4) writing sample through BayLegal’s career application portal.

As part of your cover letter, please address the following:

BayLegal’s clients are low-income and very low-income members of our communities. They include LGBTQIA+ (Lesbian, Gay, Bisexual, Trans, Queer, Intersex, Asexual) and QTBIPOC (Queer, Trans, Black, Indigenous, and People of Color) individuals, the working poor, seniors, people who are limited English proficient, veterans, persons with disabilities, survivors of abuse and exploitation, individuals impacted by the criminal justice system, and people who are experiencing or at risk of homeless, and persons from other underrepresented groups. To ensure our organization is best serving these populations, BayLegal strives to promote an evolving set of behaviors and attitudes amongst our staff, as well as policies that enable us to work effectively across cultures, with clients, with our coworkers, and with the community. We see this as a commitment to enhance the provision of our services to all clients; to raise the level of positive client outcomes; and to create an inclusive and respectful workplace in which differences are acknowledged and valued.

Please answer this question in your cover letter - How do you think your experiences, professional or otherwise, prepared you to serve our diverse client base effectively, work effectively with colleagues from different backgrounds than your own, and to contribute to our commitment to humility, inclusion, and diversity? Feel free to think broadly about your response to this question, applying various aspects of your life and personal experiences.

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