Payroll Accounting Manager

• Fosters diversity and inclusion in hiring and retention and a culture of humility in working with colleagues and clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigration status, religion, physical and mental disabilities, and/or limited English proficiency.

• Ensures compliance in all areas of payroll management, confidentiality, and security of employee information.
• Assist in the successful completion of Payroll/HR/Timekeeping Integration Project transitioning payroll, human resources management, and timekeeping processes from MIP to Paycom to ensure payroll goals are met, including but not limited to:
  • Participate in system testing to ensure all payroll functions perform as specified;
  • Perform data validation; and
  • Ensure that all payroll reports meet BayLegal’s requirements.
• Reconcile all liability accounts and employee pay including leave accruals in compliance with IRS requirements and Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.

• Oversee day-to-day payroll functions and compliance, including, but not limited to:
  • Processing payroll on a bi-weekly cycle;
  • Monitoring and ensuring accuracy of payroll accounting data inputs and outputs;
  • Ensuring compliance with current IRS, California EDD, and Legal Services Corporation (LSC) compliance requirements and reporting
  • Ensuring consistency with US GAAP; and
  • Reconciling general ledger accounts to assure accuracy.
• Prepare payroll related accounting and tax reports, with supporting records and reports, assessment requirements, graphics and charts as necessary.
• Maintain up-to-date knowledge and understanding of IRS, US GAAP, California EDD, California Wage and Hour laws, and Legal Services Corporation (LSC) compliance requirements and reporting.
• Lead on parts of the annual budget process, including preparation of personnel cost forecasts.
• Prepare personnel cost sections of individual grant budgets.
• Lead coordination with external auditor of BayLegal’s employee benefit retirement plan 401(k) Savings Plan audit.
• Assist Director of Finance and Administration in evaluating staff performance, professional development, and engaging in staff recruitment, hiring, and performance compliance.
• Engage in other tasks and projects that further BayLegal's mission and operations as a non-profit.

Requirements/Qualifications/About the Successful Candidate:

• Humility in working with colleagues and clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and/or limited English proficiency.
• Bachelor’s degree required in accounting, finance, or business administration.
• Minimum of seven years of increasingly responsible in an accounting position.
• At least one year of experience in a lead or supervisory role.
• Willing to be on-site at BayLegal office at least three days per week and as needed to support needs of staff and office.
• Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered.
• Commitment to complying with all California Rules of Professional Conduct, BayLegal funding requirements, and firm standards, policies, and practices.
• Current proficiency, and ability to improve proficiency, in technological equipment, hardware and software necessary to perform duties of the position.
• Willing to be on-site at BayLegal office or advocacy site at least three days per week and as needed to serve clients.
• Knowledge and experience implementing principles and practices of accounting including: auditing, budgeting, and computerized accounting reports.
• Knowledge and experience complying with Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.
• Experience preparing accounting reports and analyses, including statistical and financial analysis, financial and payroll account analysis reports.
• Experience reading, interpreting, and explaining finance accounting rules, regulations, policies, and procedures.
• Experience supervising, evaluating, and engaging in professional development of personnel.
• Experience leading a diverse, dynamic team with varied communication styles, learning styles, and levels of professional experience and identifying professional development opportunities and working with staff on setting and achieving goals for professional growth.
• Experience recognizing, addressing, and resolving interpersonal conflicts.
• Experience tracking and adhering to strict timelines to ensure timely performance and meeting of all deadlines.
• Familiarity with IRS, California EDD, and California Wage and Hour laws and requirements.
• Experience and skills to maintain high-level organization, accurate calendaring and adherence of deadlines, and detailed record keeping, with an emphasis on electronic processes.
• Strong and effective verbal and written communication skills.
• Experience working independently with minimal direction.
• Sense of humor and proactive problem-solver.